Move or swap seated guests

Seating charts change right up to the last week. Moving someone takes a single drag, and swapping two people is just as quick.

Move a guest on the floor plan

1. 1

   Zoom in

   On the Floor plan screen, zoom in until you see initials or names on the chairs. This works even while Lock layout is on.
2. 2

   Pick them up

   Press on the guest’s chair and start dragging. Their name follows your pointer. On a touch screen a tap never picks anyone up; the drag starts once your finger moves a little.
3. 3

   Drop them

   Drop on an empty chair to give them that seat, or on the table itself to put them in its first free chair. You’ll see a short message such as “Seated at Table 4”.

Dropping them on empty floor does nothing, so you can’t lose anyone by accident.

Swap two guests

Drag one guest onto a chair where someone is already sitting. You’ll see:

Swap seats? That seat is taken by (their name). Swap (the two names)?

Click Swap and they trade places, table and chair. Cancel to leave everyone where they were. A swap never pushes a table over capacity, because the head count stays the same.

Dragging a guest who has no seat yet onto a taken chair asks Seat (name) here? instead: they take the chair and the guest who was sitting there goes back to the guest list.

Move a guest from a list

• On Guests, click the guest’s table chip and pick a new table. The message says where they moved from and to.
• In the guest’s details, use the Seating section’s table button.
• A guest moved from a list takes the first free chair at the new table.

If the new table is full you’ll be asked to confirm with Seat anyway.

Send a guest back to unassigned

• On the floor plan, drag their chair back onto the guest list on the left (the Unassigned tray on a phone). The list lights up while you’re over it, then drop.
• Or click the guest on the floor plan and choose Unseat in the small toolbar beside their chair.
• In the table’s panel, click Remove next to their name.
• Or open their table menu and choose Unassign.

They return to the unseated guests, ready to seat again.

Locked guests

If a guest’s seat is locked, you can’t drag them, pick a new table for them or swap them. Dropping someone else on a locked guest’s chair doesn’t offer a swap either. You’ll see a message saying their seat is locked. Unlock it in their details first. See lock a guest’s seat.

Made a mistake?

Press ⌘ Z on a Mac or Ctrl Z on Windows, or tap the Undo arrow in the floor plan toolbar. Each move or swap is one step.