Edit many guests at once

When the same change applies to lots of people, like “all of these said yes” or “these 12 are having the beef”, select them and change them together.

Select guests

• One at a time: tick the checkbox at the start of each row.
• A range: tick one guest, then hold Shift and tick another. Everyone in between is selected too, in the order the list is showing.
• Everyone showing: on a computer, tick the box in the list’s header row (Select all). It selects every guest that matches your current search and filters.

Make the change

1. 1

   Look for the bar

   As soon as one guest is selected, a bar appears at the bottom of the screen showing how many are selected.
2. 2

   Choose an action

   Click one of the buttons described below.
3. 3

   Done

   You’ll see a short confirmation, like “Set 12 to attending”. Click the × at the end of the bar to clear your selection.

What you can do

• Assign: seat the selected guests at one table. It fills the table up to its seat count and tells you who didn’t fit. Guests whose seat is locked are skipped and stay where they are. Either way, the guests left out stay selected so you can pick another table for them.
• RSVP: set everyone to Invited, Awaiting, Attending, Maybe or Declined.
• Group: add everyone to a group, or choose No group.
• Meal: pick one of the meals already in use, or type a meal and press Enter. Clear meal removes it.
• Side: set whose guests they are, or Clear side.
• Household: put everyone in one new household, kept at one table. See households and couples.
• Must sit: with two or more selected, sets them all to sit at the same table.
• VIP: marks everyone as VIP. To remove VIP, use Remove VIP in a guest’s ⋯ menu.
• Unassign: takes everyone out of their seats. They stay on your guest list.
• Delete: removes everyone selected, after you confirm. See delete guests and undo.

On a phone, the bar scrolls sideways if the buttons don’t all fit. Age, dietary notes and seating needs aren’t in the bulk bar; change those in each guest’s details.

Undo a bulk change

Every bulk change is one step you can undo. Press ⌘ Z on a Mac or Ctrl Z on Windows (when you’re not typing in a box), or use Undo at the top of the screen on a computer. Unassign and Delete also show an Undo button in their message.