Print a floor-plan seating chart

The floor-plan chart is the classic seating poster: your reception room drawn from above, with every table where you placed it and every guest at their table. It’s built from your plan on the Floor plan screen, so if the room looks right there, it will look right on paper.

Make the chart

1. 1

   Choose Floor-plan chart

   Go to Print & Export and click Floor-plan chart under What to export. It’s the first option and the one the screen opens on.
2. 2

   Pick a chart style

   Under Chart style, choose Names by chairs, Names in tables or Chairs + initials (more on these below).
3. 3

   Choose what to show

   Under What to include, tick or untick each detail. The preview updates as you go.
4. 4

   Save it

   Check the size under Page, then click Save as PDF. See paper sizes and how to print.

Names by chairs, names in tables or chairs with initials

• Names by chairs: each guest’s name sits beside their own chair, just like on the Floor plan screen. This reads like an elegant seating chart for guests to browse at the entrance. When tables sit very close together, long names shorten to “First L.”, and a guest whose name has no room shows their initials on the chair instead.
• Names in tables: each table lists its guests’ names inside it. If your room is very tightly packed, the Export screen suggests this style so every name fits.
• Chairs + initials: guests appear as coloured chairs with their initials, in their actual seats. This works well as a venue map for your coordinator or caterer.

What you can include

• Couple’s names and Wedding date: the title at the top of the chart.
• Table names: shows each table’s name, like “Table 7” or “The Rose Table”.
• Table numbers instead: shortens names that start with “Table” to a number, so “Table 7” becomes “#7”.
• Guest names at tables: untick it for a clean layout map with no names.
• Venue objects: the dance floor, bar, stage and anything else you added. See venue objects.
• Group legend: a small “Groups” key in the bottom-left corner with each group’s colour.

Who appears on the chart

Everyone with a table appears, in the seat you gave them if you chose exact seats. Guests marked Declined are left off. If a table has more guests than chairs, the extra guests show as “+2” (or however many) so nobody quietly disappears.

Guests without a table aren’t on the chart. If any attending guests are unseated, a warning above the preview tells you how many.

Page size and orientation

The chart opens in landscape, sized to your room: A3 for up to 10 tables, A2 for up to 22 and A1 beyond that. You can pick any size under Page. Big floor plans are easiest to read as a poster, so a print shop is usually the best bet.

Not sure whether a floor plan or an A–Z list suits your guests better? Our seating chart ideas guide walks through the options.