Free wedding table plan templates
Assign your guests to tables, then print the plan the way each person needs it — a by-table list, table cards, a meal directory for the caterer, or a floor-plan chart.
Every format comes from the one plan, so a single change updates them all. Editable in your browser — no retyping into a separate document.
Free — no credit card needed·Editable in your browser·Print with Pro
Free wedding table plan template to print
Prefer pen and paper, or a spreadsheet? Download a blank table plan, no sign-up needed. To skip the retyping, build it online instead: free to plan, and Pro ($39 one-time) prints it with every guest’s name filled in.
- Blank table plan (PDF)Tables 1–15, ten numbered lines each · 2 pages US Letter A4
- Table plan spreadsheetOne row per seat: table, seat, guest, meal, notes Excel / Sheets CSV
What does a printed wedding table plan look like?
Select a format on the left to see the real, print-ready document your table plan becomes. Each preview is the product’s actual export, built from the same seated plan.
Every table with the guests seated at it
Use this templateAssign guests to tables once — with table & seat assignment — and every format stays in step.
What is a wedding table plan?
A wedding table plan (also called a seating plan) sets out which guests sit at which table. It’s what the venue sets up from, the caterer counts meals from, and guests use to find their seat.
In Lovely Seating the table plan isn’t a document you type by hand — it’s generated from your seated plan. Assign guests to tables (exact seats optional), and, with Pro, print it as a by-table list, table cards and table numbers, a guest meal directory with plate counts, or a floor-plan chart. Because they all read from the same plan, they never fall out of sync.
Pick a format below and start assigning on a free account — no credit card needed.
Which table plan format do you need?
You don’t have to pick just one — every format comes from the same plan, so print whichever each person needs. Here’s what each is best for.
| Format | Best for | What it is |
|---|---|---|
| Table list | The venue and caterer | Each table with its guests, as a list |
| Table cards | Each table on the day | One card per table listing everyone seated there |
| Guest meal directory | The caterer and kitchen | Guests grouped by meal choice, with plate counts |
| Floor-plan chart | Guests and the big-picture view | Your tables laid out like the room |
How many guests per table at a wedding?
Couples seat a median of 8 guests at each table (409 weddings planned on Lovely Seating), and rounds of 8 and 10 are almost equally common: 39% of round tables seat 8 and 36% seat 10. A 60-inch round table seats 8 guests comfortably (10 at a squeeze), and a 72-inch round seats 10 (up to 12). A 6-ft rectangular table seats about 6 and an 8-ft table about 8. Plan to the comfortable number, then add a head or sweetheart table on top.
| Table | Seats comfortably | At a squeeze | Tables for 100 guests |
|---|---|---|---|
| 60-inch (5 ft) round | 8 | 10 | 13 tables |
| 72-inch (6 ft) round | 10 | 12 | 10 tables |
| 6-ft rectangular / banquet | 6 | 8 | 17 tables |
| 8-ft rectangular / banquet | 8 | 10 | 13 tables |
Different guest count? The wedding table calculator works out how many tables you need and sets them up in a new plan, and the guest count estimator predicts how many will attend. For every shape and size, see how many guests per table at a wedding. Not sure the tables fit the room? Check with the wedding venue capacity calculator.
From guest list to a finished table plan
Start from your guest list, not a blank grid. Drag guests onto tables, or let Auto-Seat group households and friends together and fill the room for you. Want to place the tables in the room too? Use the free wedding floor plan maker.
As you go, each table shows how full it is — open, full or over capacity — so no table ends up with nowhere to sit, and head and family tables are marked for the venue.
No copying names into a separate table-plan document — the plan is the document.
How do I make a wedding table plan?
Step 1
Add your guests
Type them in or import a spreadsheet — households and plus-ones included.Step 2
Assign tables
Drag guests onto tables, or Auto-Seat the room. Exact seats are optional.Step 3
Check it over
Watch capacities and meal counts as you go, so no table is over or short.Step 4
Print the format you need
With Pro, export the by-table list, table cards, table numbers, the meal directory or the floor-plan chart — or all of them, plus matching place cards.
Down to the seat, with the caterer’s numbers
Assign exact seats where it matters — the head table, say — and the plan shows the seat number, meal choice and any dietary flag for each place. Everywhere else, a table assignment is enough.
Because meals are recorded per guest, the plan totals them by table and overall — so the caterer gets real counts, not a guess, and allergies never hide behind a menu pick.
One plan, every format
The by-table list, table cards, meal directory and floor-plan chart aren’t separate files to maintain — they’re views of one plan.
Give the venue the list, the caterer the meal directory, each table its card, and guests the chart. Change a seat once and they all update together, so nobody works from an old version.
A blank grid — or a plan that keeps itself in order
Most “table plan templates” are an empty table you fill in by hand. Here the plan builds from your guests and stays correct as things change.
A grid you maintain by hand
- Type every name into cells
- Count meals and seats yourself
- Re-do the grid when a guest cancels
- Keep the list and the layout in sync
- Rebuild it for the caterer’s version
A plan that stays correct
- Seat guests from your list, no retyping
- Live capacities and meal counts
- Move a guest once — every format updates
- List, cards, meals and chart from one plan
- Print whichever each person needs
You still get a head start — you just don’t get stuck maintaining a grid that drifts out of date.
Good to know
Table plan vs seating chart
They describe the same thing — which guest sits at which table. “Table plan” is the common term in the UK; “seating chart” in the US. Lovely Seating produces both, from one plan — see the wedding seating chart templates for the floor-plan view.
Exact seats are optional
Assign guests to a table and you get a full plan. Add exact seat numbers only where it matters — the head table, say.
Meals come from the guest list
Meal counts and dietary flags on the plan are read from each guest’s record in your wedding guest list, so the caterer’s numbers match your list exactly.
Building is free; printing is Pro
Assigning tables and checking your plan is free. Exporting the print-ready list, cards, meal directory or chart is part of Pro ($39 one-time, no subscription).
Wedding table plan template questions
Is the wedding table plan template free?
Yes. The blank printable table plan and spreadsheet are free downloads, and the online table planner is free to use: build and check your plan on a free account, with no credit card needed. Exporting the print-ready list, table cards, meal directory or floor-plan chart with your guests’ names is part of Pro ($39 one-time).
How many guests should sit at each wedding table?
Plan to the comfortable number: 8 at a 60-inch round, 10 at a 72-inch round, about 6 at a 6-ft rectangular table and 8 at an 8-ft one. Each can take about two more at a squeeze, but leaving a seat free helps absorb late RSVP changes: finished charts on Lovely Seating leave a median of 8% of seats empty.
What’s the difference between a table plan and a seating chart?
They mean the same thing: which guests sit at which table. “Table plan” is the usual term in the UK, “seating chart” in the US. Lovely Seating produces both from the same plan.
What formats can I print my table plan in?
With Pro: a by-table list (each table with its guests), table cards (one card per table listing who sits there), a guest meal directory (guests grouped by meal with plate counts for the caterer) and a floor-plan chart. Printable table numbers come from the same plan too, as PDF or image; most couples stick with numbers, and only 20% name any of their tables.
Do I have to assign exact seats?
No. Assigning guests to a table is enough for a full table plan. Add exact seats only where you want them, such as the head table.
Can the caterer get meal counts per table?
Yes. Meal choices are recorded per guest, so the plan totals them by table and overall — real numbers for the caterer, not a guess.
What happens when a guest cancels or moves tables?
Change it once in the plan and every format updates — the list, the cards, the meal directory and the chart. You never reconcile separate documents by hand.
Do I need to install anything?
No. You build your table plan in your browser and it’s saved to your account — there’s nothing to download or install.
New to wedding seating? Read next
- How to make a wedding seating chart — the full walkthrough
- How to make a wedding guest list
- Wedding seating chart etiquette — head table, family, exes
- Wedding seating chart ideas
Build your table plan and print it any way you need
Seat your guests once, then hand out a by-table list, table cards, a meal directory and a floor-plan chart — all from the same plan.
Free — no credit card needed · Editable in your browser · Print with Pro