Export a printable wedding seating chart as a PDF
Turn the reception layout you’ve already planned into a clear chart for your venue, planner or the wedding entrance.
Choose what appears, preview how the layout fits the page, and export the final chart — without rebuilding it in a separate design tool.
9 export types, 7 themes·Preview free·Print-ready with Pro, $39 one-time
Prepare the chart, then export it
The chart is generated from the same plan and guest assignments you built — so there’s nothing to recreate. You just decide how it should look.
Choose what the chart shows
Pick a chart style, then show table names or numbers, venue objects, a group legend, couple names and the date. Private notes, dietary and access details are never added to a guest-facing chart.
Page & poster sizes
From A4 and US Letter up to A1 and 30×40. A size is pre-picked from your table or guest count, and you can change it.
Portrait or landscape
Wide rooms usually suit landscape; tall layouts suit portrait. The preview updates so you can see which fits.
PDF, image or print
Save as PDF at the chosen size, download a high-quality PNG image, or print straight from the browser. The guest list also exports as a CSV spreadsheet.
Nine outputs, seven themes
Beyond the floor-plan chart: an A–Z guest finder, table lists, table cards, table numbers, a meal directory, place cards, a welcome sign and a CSV — all from the same plan, in one of 7 themes.
How do I print my wedding seating chart?
Step 1
Finish the plan
The chart comes from your current layout and guest assignments — import your guest list if you haven’t, and review unassigned guests or over-capacity tables first.Step 2
Choose what shows
Pick a chart style and turn guest names, venue objects and labels on or off to suit the venue or the entrance display.Step 3
Pick size & orientation
Select a page or poster size and portrait or landscape, and preview it at the real aspect ratio.Step 4
Export
Save as PDF, download an image, or print — the file uses the size and orientation you chose.
What size should a wedding seating chart be?
| Export | Suggested size | Orientation |
|---|---|---|
| Floor-plan chart | A3 up to 10 tables · A2 up to 22 tables · A1 for 23 or more | Landscape |
| A–Z guest finder, table list, meal directory | A4 up to 60 guests · A3 up to 120 · A2 up to 230 · A1 beyond | Portrait |
| Place cards, table cards, table numbers | A4 sheets, as many pages as you need | Portrait |
| Welcome sign | A3 | Portrait |
These are the sizes the export dialog pre-picks from your plan. You can switch to any of the eight sizes, including US Letter and 18×24, 24×36 or 30×40-inch posters. Not sure how many tables you’ll have? Try the wedding table calculator, or check how many tables fit your venue.
What does a printable seating chart look like?
Pick an export on the left to see it on the right. Each preview is the product’s actual export, drawn from a fictional sample wedding — the same renderer that makes your PDF.
Sage Greenery floor-plan seating chart, with each guest's name beside their chair
Preview yours freeWhat can I print from my seating plan?
Every output is generated from the same plan, so a guest you move shows up in all of them. Pick a type, a theme and a size:
- Floor-plan chart — the room laid out like your venue, in one of three chart styles (below).
- Guest finder — every guest with their table, for the entrance, sorted by first name, surname, group or table (see the alphabetical seating chart template).
- Table list — each table with the guests seated at it, with optional dietary marks (◆) for the venue.
- Table cards — one card per table listing everyone seated there. For both formats, see the wedding table plan template.
- Table numbers — a number card per table for the centrepieces. Most couples number their tables: in 409 weddings planned on Lovely Seating (Jul–Oct 2026), only 20% named even one guest table.
- Guest meal directory — guests grouped by meal choice with plate counts, for your caterer.
- Place cards — a cut-out name card per guest with their table; browse the wedding place card templates.
- Welcome sign — a decorative poster with your names, date and venue.
- CSV spreadsheet — your full guest list as a file.
Choose from 7 themes — Blush Romance, Sage Greenery, Classic Elegance, Modern Minimal, Coastal Breeze, Golden Champagne and Amethyst Plum — with an optional corner-art toggle on charts, lists and signs for themes that have it. You can preview every output free with a watermark; downloading and printing them is part of Pro ($39 one-time, one wedding), which also lets you remove the small “Made with Lovely Seating” credit. Want to see the layouts first? Browse the wedding seating chart templates.
Which floor-plan chart style should I use?
Names by chairs suits most entrance charts, names in tables keeps every name readable in a packed room, and chairs with initials makes a venue map. Each preview is the real export of the same sample wedding.
Names by chairs: each guest's name sits beside their own chair, like the Floor plan screen
Preview yours freeCan I print a meal list for the caterer?
Yes. The guest meal directory groups every guest by meal choice and shows the plate count for each, so the kitchen knows exactly how many of each dish to prepare.
For the venue team, the table list shows who sits at each table, with an optional dietary mark (◆) beside guests who have a dietary note. Both come from the same plan as your entrance chart, so the kitchen version and the guest version can never disagree. Meals and dietary notes are tracked on the RSVP, meals and guest needs page of your plan.
Preview the chart at the real size first
The right size depends on where the chart will be used. Change the page or poster size and the preview updates at the true aspect ratio, so you can see whether names stay readable or the layout is too crowded.
Lovely Seating crops the empty canvas, centres the layout and scales the whole plan to fit — without moving a single guest or table. A small page is fine for a planner’s reference copy; a big room full of names and exact seats will want a larger sheet for an entrance display.
On poster sizes the type, frame and cards grow with the sheet, so a welcome sign or table number reads from across the room. Long lists grow more gently and spread into more columns and pages instead of turning into giant text. For print-shop settings, see paper sizes and printing tips.
Changing the page size changes the presentation, never the seating plan itself.
A venue version and a guest version
One plan can produce charts for different readers. Give the venue an operational version — the full room with the stage, dance floor, entrances, capacities and exact seats — so the people setting up understand the arrangement.
For the wedding entrance, hide the setup detail and keep it clean: your names, the date, table labels and guest names — the same structure as our printable wedding seating chart template. Private information — dietary, accessibility, notes and seating relationships — is never added to a guest-facing chart automatically.
Designing the sign in Canva? Plan who sits where here first, so the names on the design are final — see how we compare as a Canva seating chart alternative.
Example: Olivia & James’s final charts
Fictional sample data, used to demonstrate the product.
With their 126-guest reception planned — head table, fourteen rounds, exact seats at three formal tables, plus dance floor, stage and bar — Olivia and James need two versions of the chart.
Their planner gets a detailed landscape PDF at a larger size, showing the full ballroom, entrances and exact seats. The entrance display uses a cleaner poster with just their names, the date, table labels and guest names.
When one guest moves from Table 6 to Table 9, they regenerate both files from the updated plan — no editing two separate designs by hand.
Rebuild it in a design tool — or export from your plan
A seating chart doesn’t need to be recreated by hand. It’s already in the plan you built.
Rebuilt from scratch
- Retype every guest into a design file
- Redraw the tables and room
- Re-do it all when one guest moves
- Guess the page size and margins
- Risk a chart that no longer matches the plan
Generated from your plan
- The chart uses your existing layout
- Show or hide details per audience
- Preview the exact page size first
- Save as PDF, image, or print
- Regenerate in seconds when things change
Lovely Seating creates the digital file — physical printing, paper, mounting and delivery are arranged separately. On Free you see the full chart on screen with a watermark; Pro ($39 one-time, one wedding) unlocks the print-ready PDF and image files without it, and Agency adds white-label exports for planners.
Made for couples and wedding planners
For engaged couples
Export a lovely entrance chart with your names and date, and a detailed version for the venue — both from the plan you already made, in a couple of clicks.
For wedding planners
Hand each venue a clean, correctly-sized PDF, keep an operational copy for setup, and regenerate everything the moment a guest or table changes.
What to know about chart exports
Printable doesn’t mean printed
Lovely Seating creates the digital file and print view. It doesn’t print, mount, ship or install the physical chart — that’s arranged with your printer or venue.
Page size ≠ the seating plan
Choosing A3 instead of A4 changes how the chart is presented on the page. It never moves guests or rearranges tables in the actual plan.
A bigger sheet isn’t always readable
Readability depends on the number of guests, how much you show, the size and the viewing distance. Use the preview and simplify the visible content when it’s crowded.
An export isn’t an editable backup
PDFs and images are final presentation files. Your editable plan stays saved in your account; for a complete copy of the data, download a JSON backup from the dashboard.
Printable seating chart questions
Can I export my wedding seating chart as a PDF?
Yes — use Save as PDF, which prints the chart to a PDF at the page size and orientation you chose, ready to send to a printer or the venue. On Free you can preview the full chart on screen with a watermark; the print-ready PDF and image files are part of Pro ($39 one-time, one wedding).
Can I download the seating chart as an image?
Yes, with Pro. You can download a high-quality PNG image of the chart to share digitally or send to a print workflow that accepts images. Very long exports are better saved as a PDF, which keeps every page.
What can I export besides the floor-plan chart?
Nine export types in total: floor-plan chart, A–Z guest finder, table list, table cards, table numbers, guest meal directory, place cards, welcome sign and a guest CSV — each in one of 7 themes, all generated from the same plan.
Which print sizes are supported?
Eight sizes: A4, A3, A2, A1, US Letter, 18×24, 24×36 and 30×40 inches. A size is pre-picked from your table or guest count, and you can change it to any of the others.
What size should a wedding seating chart be?
It depends on how much is on it. As a starting point, Lovely Seating suggests a landscape A3 floor-plan chart for up to 10 tables, A2 for up to 22 and A1 beyond that. For an A–Z guest list: A4 up to 60 guests, A3 up to 120, A2 up to 230, then A1.
Can I print a separate list for the caterer?
Yes, with Pro. The guest meal directory groups guests by meal choice with plate counts, and the table list can mark guests with a dietary note (◆). Both are generated from the same plan as your guest-facing chart.
Can I use portrait or landscape orientation?
Yes, both. Wide reception layouts usually fit landscape and tall layouts fit portrait — the preview shows you which uses the page best.
Can I hide venue objects from the final chart?
Yes. You can show or hide guest names, table labels, venue objects, the group legend, couple names and the date — so the same plan makes both a detailed and a clean chart.
Can I remove the Lovely Seating credit from the chart?
Yes, with Pro. Untick “Show Made with Lovely Seating credit” under Style & branding and it’s gone from every page. Free previews keep it, along with the watermark.
Can my planner or partner print the chart?
Yes. Anyone you invite to a wedding on Pro or Agency can open Print & Export and download or print the same files, so your planner doesn’t need their own plan.
Will private guest notes appear in the export?
No. Private notes, dietary details, accessibility information and seating relationships are never added to a guest-facing chart automatically.
Can I send the PDF to a professional printer?
Yes — the downloaded file can go straight to a printer. Confirm their required format, dimensions, bleed, margins and resolution before ordering; Lovely Seating doesn’t control the printer’s production requirements.
Does Lovely Seating print and deliver the chart?
No. Lovely Seating creates the digital output. Physical printing, delivery, mounting and wedding-day installation are arranged separately.
New to wedding seating? Read the complete walkthrough — How to Make a Wedding Seating Chart.
Before you print: guides and templates
- How to make a wedding guest list Get names and spellings right before they go on a printed chart.
- Wedding seating chart etiquette Check who sits where before you send the file to the printer.
- Wedding seating chart ideas Display ideas for the printed chart at the entrance.
- The QR code wedding seating chart Add a phone-friendly option next to the printed board.
Turn the completed plan into the chart you need
Choose what appears, preview the right size, and export a clear wedding seating chart — without recreating your layout elsewhere.
Preview free · PDF & image with Pro, $39 one-time · Works from your current plan