Print an alphabetical (A–Z) seating chart

An alphabetical seating chart is the fastest way for a crowd to find their tables. Guests look for their name, read across to the table, and move on. In Lovely Seating this export is called Guest finder.

Make it

1. 1

   Choose Guest finder

   Go to Print & Export and click Guest finder under What to export.
2. 2

   Pick a sort order

   Under What to include, open Sort by and choose how the list is ordered.
3. 3

   Shorten it if you like

   Tick Combine couples onto one line to list each guest and their plus-one together.
4. 4

   Save it

   Click Save as PDF. Long lists flow onto extra pages automatically.

Sort options

• First name (A–Z): the default. Names are grouped under letter headings.
• Surname (Last, First): names read “Carter, Emma” and sort by last name. This is the most common choice for formal weddings.
• Group / household: a heading for each guest group, like “College Friends”. Guests without a group go under “Other guests”.
• Table: a heading for each table, with its guests underneath. The table isn’t repeated on each line, since the heading says it. Unseated guests go under “Unassigned”.

Combining couples

With Combine couples onto one line ticked, a guest and their plus-one share a line. Guests are only combined when one is set as the other’s +1; being in the same household isn’t enough. If they share a surname it reads “Emma & James Carter”. With surname sorting it reads “Carter, Emma & James”. It makes a long list noticeably shorter.

Who’s on the list

• Every guest who hasn’t declined is listed.
• Guests without a table show a dash (—) instead of a table name. Seat them before you print.
• If you’ve set a preferred display name for a guest, that’s the name used.
• The list shows the table only, never seat numbers.

You can also show or hide Couple’s names and Wedding date at the top.

Pair the printed list with a QR code so guests can look themselves up on their phones too. See Find Your Seat.