Manage many client weddings

Every client wedding lives on Your weddings as its own card, with its own guest list, seating plans and Find Your Seat page. Agency lets you have as many as you need. Pro and Free cover 1 wedding, so creating more needs Agency. See the Agency plan.

Create a wedding for a client

1. 1

   Click New wedding

   On Your weddings, click the dashed New wedding card at the end of the grid.
2. 2

   Fill in the basics

   In Create a wedding, enter the Wedding name and the Wedding date. The date is required; if the couple hasn’t picked the day, click We haven’t picked a date yet and choose a month. Your name and Your partner’s name are optional. As a planner, put the couple’s names in the two name fields: they appear on printed charts.
3. 3

   Pick a starting layout

   Choose a starter such as Head table + 10 round tables (marked Recommended), Classic reception, Grand ballroom or Ceremony (aisle seating), or Start from scratch.
4. 4

   Click Create wedding

   The wedding opens on its Overview, ready for the guest list.

Keep the grid organised

Each card shows the couple, the date, guest and table counts, how many guests are assigned, a seating progress ring, and when it was last edited. The ⋯ menu on a card has:

• Rename and Edit wedding details, for the name, couple and date.
• Duplicate, to copy a wedding with all its seating plans and its guest list. The copy ends in “(copy)”. Handy for a venue you work at often: duplicate a past wedding, then select all its guests and delete them to keep just the room.
• Download backup, a file copy of the wedding for your records.
• Archive and Delete.

Archive weddings once they’re done

Archiving hides a wedding from the main grid without deleting anything. Archived weddings sit in a collapsed Archived list at the bottom of the page. Open it and click Restore to bring one back, or the bin to delete it permanently.

Several layouts for one client

If a client needs a ceremony layout and a reception layout, add seating plans inside the same wedding rather than creating a second wedding. They share one guest list. Use the plan menu next to the wedding name. See weddings vs seating plans.

Weddings clients share with you

If a couple owns their wedding and invites you, it also appears on your Your weddings grid with a Shared · edit or Shared · view label. Shared weddings don’t count toward any limit, and you can’t rename, archive or delete them; only the owner can. See working with couples.